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When inserting data, pressing Enter moves the cursor down one cell by default. The Enable AutoComplete For Cell Values option must be checked for AutoComplete to work. To check, choose Options from the Tools menu and click the Edit tab. If AutoComplete doesn’t work, someone has probably disabled it. When you press Enter, Excel selects the first cell in the newly inserted record row - this is one of the few times Excel ignores the cursor movement setting (see the next section). When you reach the end of the new record, Excel is smart enough to know you’ve completed the record. Figure C Excel’s AutoComplete feature can enter data for you. To accept the completed item, press Enter to reject it, just keep typing. Excel completes the entry - Mozzarella di Giovanni. For instance, Figure C shows what happens when you enter the characters Mo into the ProductName cell in the new record row. When it finds a match, the AutoComplete feature finishes the entry. As you enter data, Excel searches the existing list (column) items, looking for an item that uniquely matches the characters you enter.
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That’s where you’ll enter the next record. To use the list to enter data, navigate to the bottom of the worksheet, where an asterisk character (*) serves as a placeholder for the new record row. (The arrows are an AutoFilter feature.)įigure B The lists drop-down arrows let you quickly filter records by existing values. Click OK, and Excel will create the list shown in Figure B by adding drop-down controls to each header cell.(Usually, it’s selected by default.)įigure A Excel intuitively selects the list range, which usually consists of multiple columns. Excel’s list feature can accommodate blank cells, but Excel interprets a blank row as the end of the active data.) If necessary, select the My List Has Headers option. (If the range isn’t correct, check for a blank row in the worksheet. Excel will display the Create List dialog box and display the range for the worksheet, as shown in Figure A. Choose List from the Data menu and then select Create List.Select any cell inside the worksheet for which you want to define a list.To demonstrate the process, we’ve imported the sample Access database, Northwind. If there are no headers, Excel will create generic ones. The only requirement is that each list (column) heading be unique.
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Creating a list is simple enough, and you can work with an existing worksheet or create a new one. One of the simplest ways to control data entry is to let Excel enter as much of the data as possible using the list feature.
#Ms excel data entry form 2010 pdf#
Note: This article is also available as a PDF download. Excel’s list, AutoComplete, and data validation features will reduce keystrokes and prevent errors. But before you do, review a few of the built-in features that ease the data entry burden. You can create user forms and write VBA to help the process along. The easier you make the task, the more users will enter accurate data.
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Here's a look at several Excel features that facilitate data entry.Ĭhances are, many of your users spend at least some of their time entering data into Excel worksheets. Use Excel’s built-in features to simplify data entryĮntering data into a worksheet can be time-consuming, and mistakes often find their way in - but with the right tools, both speed and accuracy can be improved.